Mail Room Management

It is a very precise service, which processes all postal operations within companies and government departments.

These establishments resort  to transfer its dealings between departments in both inside and outside the kingdom, and also need to be transferred to the external, like its customers and suppliers, whether inside or outside the Kingdom.
From this point, Express Mail has provided solutions to these needs, and other side solutions to serve its clients in this aspect. This postal service exists in the chambers of the institution, which has consumer relationship, such as banks and financial companies, insurance companies, hospitals and various sectors of government.

 Types of Services of Postal Rooms:

• Internal Mail: The receipt of shipments from one department to another within the headquarters of origin.
• Local Branches Mail: The receipt of mail from several departments to hand itover to a branch or several branches in both inside or outside the city of the institution within the Kingdom.
• Local Mail: The receipt of mail from several departments within the institution ,to  hand it over to a several authorities outside the Kingdom.
• International Mail: It is belongs to the Chairman or executive administrators. Personal mail can be classified by placing certain. And accounts for this type of mail can be classified financially.
•  Personal Mail: The reference is to the mail of the Head of Department or executive managers.
• Group Mail: sending large quantities of mail to various destinations ,for example (magazine, brochure ... etc). And begin to count and identify the point of shipment for delivery to the beneficiaries. It is then classified and mail is received and then transferred and hand him over.

 Working Mechanism

This process gives the possibility to know the purpose of timing and date and the person who handed the shipment to its destination and the name of the person, who received it, from a point to another.
                                                           
The employee gets the shipments of work by picking up in periodically visit (every quarter of an hour or half hour) for the management to take the cargo, to be transferred from one department to another.
                
It could be benefit from the envelopes used to transport cargo in order to save supplies. In all cases, shipments can be traced, to know its current location through a computer system. It can extract reports by the desire of the customer of data management, and accounting and so on.

 The Main Benefits of These Services:

• Possibility of reusing envelopes and the possibility of tracking (Par Code)
• Accompanying Reports (daily / weekly)
• Raising efficiency and productivity level for transferring the transactions. 
• Automated connectivity, time commitment and proof of delivery. 
• Reliability ,which includes tracing the shipment or envelopes. 
• Enabling customers to inquire about services, and reducing the costs of management and manpower. 
• Reusing envelopes. 
• Reducing the costs of packaging. 
• Reducing the costs of establishing a system of follow-up. 
• The possibility of development.